RELEASE – TRANSMISSION OF REVISED MATERIAL TO BE INCORPORATED INTO THE FEDERAL (EEOICPA) PROCEDURE MANUAL:

CHAPTER 2-0500, ESTABLISHING COVERED EMPLOYMENT.

 

EEOICPA TRANSMITTAL NO: 14-01                        January 2014

 

EXPLANATION OF MATERIAL TRANSMITTED:

 

This material is issued as procedural guidance to update, revise and replace the text of the EEOICPA Procedure Manual (PM) Chapter 2-0500, Establishing Covered Employment. This version incorporates changes that have arisen since the last publication of Chapter 2-0500, Establishing Covered Employment, to include:

 

·        Removes all reference to the Resource Center handling of initial employment verification.

 

·        Updates the Atomic Weapons Employer (AWE) facilities definition with regard to residual radiation and wholly owned subsidiaries.

 

·        Adds further guidance for handling cases with subsequent owners and operators in the AWE residual section.

 

·        Updates language on Oak Ridge Institute for Science and Education (ORISE) as it pertains to the Energy Compensation System (ECS).

 

·        Removes translation of codes in the “Pay” column of ORISE, i.e. H = Hourly.

 

·        References the use of the Secured Electronic Records Transfer system (SERT) for employment verification and DAR.

 

·        Instructs that only one EE-5 is required for employment verification listing all facilities.

 

·        Updates the Social Security Administration (SSA) contact information.

 

·        Removes the manual tracking of SSA requests.

 

·        Removes language pertaining to the CP2 referral process for employment verification with CPWR and adds instruction on the CPWR BtComp process.

 

·        Removes district office responsibility of tracking requests sent to CPWR.

 

·        Expands the definition of proprietary interest.

 

·        Adds reference to the OWCP Imaging System.

 

·        Instructs CEs to draft memo to the file for all development on subcontractor employment at DOE facilities. 

 

·        Removes the hyperlink to the DOE covered facilities database.

 

The following exhibits have been removed from the previous version of Chapter 2-0500, Establishing Covered Employment:

 

·        DOE letter regarding facilities for which DOE has no reemployment records.

·        DOE memorandum serving as DOE’s Form EE-5 for employment verification by ORISE.

·        CP-1 Referral Sheet to CPWR.

·        CP-2 Employment Response report from CPWR.

·        Letter to Claimant regarding CPWR referral.

·        DEEOIC Subcontractor Worksheet.

 

The following exhibit has been added:

 

·        Form EE-5, Employment Verification.

 

The following exhibit has been replaced with updated forms:

 

·        SSA-581 (Authorization to Obtain Earnings Data from the Social Security Administration).

 

 

 

Rachel P. Leiton

Director, Division of

Energy Employees Occupational Illness Compensation

_______________________________________________________________

 

FILING INSTRUCTIONS:

 

File this transmittal behind Part 2 in front of the Federal (EEOICPA) Procedure Manual.

 

Distribution:  List No. 3: All DEEOIC Employees

List No. 6: Regional Directors, District Directors, Assistant District Directors, National Office Staff, and Resource Center Staff.