SAMPLE LETTER TO POSTMASTER
Any Town, Any State 12345-9998
Agency Control Number (if applicable):_____________________
Address Information Request
Please furnish this agency with the new address, if available for the following individual or verify whether or not the address given below is one at which mail for this individual is currently being delivered. If the following address is a post office box, please furnish the street address as recorded on the box-holder’s application form.
Last Known Address __________________________________________
I certify that the address information for this individual is required for the performance of this agency’s official duties.
Signature of Agency Official
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
FOR POST OFFICE USE ONLY
___ Mail is delivered to address given New Address:
Not known at address given
Moved, left no forwarding address
No such address
___ Other: (Specify) _______________
Box Holder’s Street Address:
As per 39 USC 404…”the USPS does not disclose mailing information except in the following limited circumstances; Authorized disclosures include limited circumstances such as the following: (a) to other government agencies or bodies: when relevant to a decision concerning employment, security clearances, security or suitability investigations, contracts, licenses, grants or benefits”…
The correspondence in question fits within the aforementioned parameters and our agency is requesting the aforementioned information as formatted in the USPS Administrative Support Manual Section 352.44. Please respond to our office via return mail or fax with the aforementioned postal patron’s new address/contact information.
If you have any questions regarding this letter you can call me at my direct number xxx-xxx-xxxx.
US Department of Labor – DEEOIC
P.O. Box XXXX
City, State Zip
Fax Number: xxx-xxx-xxxx Attn: Co-located unit