SAMPLE LETTER TO POSTMASTER

 

 

Postmaster

Any Town, Any State  12345-9998

                                     

Dear Postmaster:

 

Agency Control Number (if applicable):_____________________

 

Date:____________________________________

 

Address Information Request

Please furnish this agency with the new address, if available for the following individual or verify whether or not the address given below is one at which mail for this individual is currently being delivered. If the following address is a post office box, please furnish the street address as recorded on the box-holder’s application form.

 

Name: ______________________________________________________________

 

Last Known Address __________________________________________

                   __________________________________________

                   __________________________________________

 

I certify that the address information for this individual is required for the performance of this agency’s official duties.

 

_____________________________________________________________

Signature of Agency Official

_____________________________________________________________

Title

 

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

FOR POST OFFICE USE ONLY

 

___ Mail is delivered to address given                    New Address:

___ Not known at address given
_________________________

___ Moved, left no forwarding address 
_________________________

___ No such address 
_________________________

___ Other: (Specify) _______________                      

Box Holder’s Street Address:

________________________________             

________________________________ 
________________________________

 

USPS Return Address: 
Postmark/Date Stamp

 

 

 

As per 39 USC 404…”the USPS does not disclose mailing information except in the following limited circumstances; Authorized disclosures include limited circumstances such as the following: (a) to other government agencies or bodies: when relevant to a decision concerning employment, security clearances, security or suitability investigations, contracts, licenses, grants or benefits”…

 

The correspondence in question fits within the aforementioned parameters and our agency is requesting the aforementioned information as formatted in the USPS Administrative Support Manual Section 352.44. Please respond to our office via return mail or fax with the aforementioned postal patron’s new address/contact information.

 

If you have any questions regarding this letter you can call me at my direct number xxx-xxx-xxxx.

 

Physical Address:

US Department of Labor – DEEOIC

P.O. Box XXXX

City, State Zip

Fax Number: xxx-xxx-xxxx Attn: Co-located unit

 

Sincerely,

 

 

 

Claims Examiner