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Office of Labor-Management Standards (OLMS)

OLMS Preamble To 29 CFR Parts 402, 403, 404, 405, 406, 408, and 409


Office of Labor-Management Standards

29 CFR Parts 402, 403, 404, 405, 406, 408, and 409

Submission of Computer-Generated Labor
Organization and Auxiliary Reports

AGENCY: Office of Labor-Management Standards, Labor

ACTION: Notice

SUMMARY: The Labor-Management Reporting and Disclosure Act of 1959, as amended (LMRDA), provides for the reporting and disclosure of information on the financial transactions and administrative practices of labor organizations. The statute also provides, under certain circumstances, for reporting and disclosure of information by labor organization officers and employees, employers, labor relations consultants, and surety companies. The Department of Labor’s Office of Labor-Management Standards (OLMS) has begun to receive required reports in a variety of computer-generated formats. OLMS has developed standards to ensure the uniformity of computer-generated reporting forms to assist persons who make approximately 10,000 requests to examine these reports each year. This notice is to inform those who file reports of the standards for computer-generated reports.

DATE: December 26, 1996.

FOR FURTHER INFORMATION CONTACT: Howard Campbell, Acting Chief, Section of Reports and Disclosure, Office of Labor-Management Standards, U.S. Department of Labor, 200 Constitution Avenue, NW, Room N-5119, Washington, DC 20210, (202) 693-0124 (this is not a toll-free number).


Background: While enacting the reporting provisions of the Labor-Management Reporting and Disclosure Act of 1959, as amended (LMRDA), Congress expressed the belief that the labor-management process and union members, officers, and the public in general would benefit by having access to information about labor organizations, their officers and employees, employers, labor relations consultants, and surety companies. In particular, the disclosure of financial information about labor organizations was intended to help ensure their fiscal integrity. Consequently, labor organizations are required to file information reports, annual financial reports, and trusteeship reports. Labor organization officers and employees, employers, and labor relations consultants who engage in certain activities are required to file financial disclosure reports. Surety companies which issue bonds required by the LMRDA must file annual reports concerning their experience with such bonds. Section 205 of the LMRDA provides that these reports are public information.

Pursuant to section 208 of the LMRDA and 29 CFR Parts 402, 403, 404, 405, 406, 408, and 409, OLMS has prescribed and printed reporting forms to be used to submit the required reports. In an effort to reduce the paperwork and reporting burdens on those who file required reports, OLMS has begun to accept computer-generated reports in lieu of the printed OLMS forms. However, to insure the integrity of public disclosure for union members and others who examine and study the reports, computer-generated reports must meet certain standards to ensure uniformity and compliance with the Congressionally mandated reporting requirements.

Current Actions: Computer-generated reports which are submitted to OLMS will be accepted only if in overall appearance and content they are virtually indistinguishable from the printed OLMS forms and their readability is equivalent to the readability of OLMS forms (Forms LM-1, LM-2, LM-3, LM-4, LM-10, LM-15, LM-15A, LM-16, LM-20, LM-21, LM-30, and S-1). For example, a form should meet the following criteria to be accepted as substantially identical to the corresponding printed OLMS form:

  • The form should be the same size (8 ½ by 11 inches) as the OLMS form.
  • The layout of each page should be the same as the layout on the OLMS form.
  • There should be no abbreviations or misspellings, and no additions or deletions of words.
  • The font-size, spacing, and boxes on the form should be substantially the same as those used on the OLMS form.

Computer-generated forms which are not substantially identical to OLMS forms will not be accepted as complying with the reporting requirements of the LMRDA and will be returned to the filer.

Dated: December 19, 1996

John Kotch
Acting Deputy Assistant Secretary

[FR Doc. 96-32782 Filed 12-24-96; 8:45am]