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Office of Labor-Management Standards (OLMS)

OLMS Electronic Forms System: Frequently Asked Questions

What is a PIN?
How do I obtain a PIN?
Do I need a new PIN every year?
What do I do if an officer or employee leaves the union?  Should I get a new PIN?
What is the difference between obtaining a PIN and registration?
I cannot remember the PIN, what should I do?
When will I receive the PIN?
I never received my PIN, what should I do?
How do I find my union file number?
What do I do if I can’t remember my username or password?
Who must sign the LM Form?
How do I sign the LM Form?
Can I make changes/corrections to the form after it has been signed?


What is a PIN?

The Private Identification Number (PIN) is a unique number assigned to each union as a way to securely allow only those persons who should have access to complete and submit reports with the Office of Labor-Management Standards’ Electronic Forms System (EFS).  Users can obtain a union PIN by going to the EFS home screen and selecting the ‘Obtain a Union PIN’ link. 

How do I obtain a PIN?
Each union should select one representative to register with EFS online and obtain the PIN for that union. Once a union PIN has been requested, a confirmation email containing the PIN will be sent to the representative. At the same time, a letter will also be sent to the union confirming issuance of this PIN.

The union representative should then distribute this PIN to any individuals who will need access to prepare, review, or sign the LM Forms. This process will safeguard against unauthorized access to the union’s draft forms and data. Preparers such as accountants will be able to access multiple union forms, provided they have the correct union PIN and an EFS account.

You can obtain a PIN by going to the EFS home screen and selecting the ‘Obtain a Union PIN’ link.

Do I need a new PIN every year?
Yes! Unions will need to obtain a new PIN every year to further prevent unauthorized access to union forms and data. In addition, if a PIN becomes compromised, lost or no longer private at any time, a new PIN can be obtained by contacting our Forms Help Desk at 1-866-401-1109.

What do I do if an officer or employee leaves the union?  Can I get a new PIN?
Yes! If a union officer or union employee who knows the PIN leaves the union for whatever reason, or if the union PIN becomes compromised, lost or no longer private in any way at any time, a new PIN can be obtained by contacting our Forms Help Desk at 1-866-401-1109.

What is the difference between obtaining a PIN and registration?
Registration refers to obtaining a personal user account to access EFS.  Every EFS user needs an individual user account to access the EFS system.   The PIN is a unique number assigned to each separate union.  Anyone who needs to prepare or sign an LM Form in EFS will need the specific union PIN for their union as well as an individual user name and password.

I cannot remember the PIN, what should I do?
If you need to cancel or re-issue a union PIN, please contact the Forms Help Desk at 1-866-401-1109.  Only a union representative can cancel or obtain a new PIN.

When will I receive the PIN?
The PIN will be emailed to the union representative who registered the union at the email address he or she provided.  This process should occur immediately; however, a short delay may occur due to possible recipient email spam filters.  If you do not see the PIN email in your Inbox after 15 minutes, please check your spam or junk mail folders for the email.

I never received my PIN, what should I do?
First, check your spam or junk mail folder.  Some email spam filters may not recognize the PIN confirmation email and automatically forward it to your spam or junk mail folder.  If you still do not see it, verify that we have the correct email address on file by going to the EFS Home Screen and clicking the link for ‘Edit User Account Information’ (https://efs.dol-esa.gov/efsui/authentication.do).   After you have done this, contact the Forms Help Desk at 866-401-1109 for further assistance.

How do I find my union file number?
The easiest way to find your file number is to look at last year’s filed report.  The union file number is Item 1 on the LM Forms.  You can also look up your file number on the OLMS Public Disclosure Room by clicking here. If you still cannot locate your file number, please contact the OLMS Division of Reports, Disclosure and Audits at 202-693-0123.

What do I do if I can’t remember my username or password?
Please go to the EFS home screen and you will see links below the log-in section to recover your username or password.

Who must sign the LM Form?
The completed Form must be signed by both the president and treasurer, or corresponding principal officers, of the labor organization. A minimum of two signatures is required to submit the completed report.

How do I sign the LM Form?
Once the form has passed the validation check, the signature blocks will turn red, indicating the form can be signed. All officers who must sign the form must have established user accounts and must log into EFS with their account information to sign the form. You must re-enter your password to sign the form. By doing so, you are legally attesting under penalty of perjury that you are the person identified by name in the signature block and a duly authorized officer of the union. 

Can I make changes/corrections to the form after it has been signed?
Yes, but your changes or corrections will cause the signature to be removed.  You must then validate and sign the form again. 


Last Updated: 04-10-12