Records an Employer Must Keep to Document a Prevailing Wage Survey

Employers must be able to document that the prevailing wage surveys were conducted on a timely basis and that the information received was accurate.

The prevailing wage information should be solicited, preferably in writing, and the employer conducting the survey should record the following information regarding each prevailing wage survey contact:

1. Date of contact;
2. Name, address and phone number of firm contacted;
3. Individuals contacted within each firm and the title of each individual;
4. The wage rate information provided and the basis for concluding that each rate submitted was not based upon an entry-level position; and
5. A description of work for which wage information was collected.

This information must be retained for at least three years. A good way for the employer to ensure that a respondent is providing his or her firm’s experienced-worker wage rate is to also ask them for, and also record, the corresponding entry-level wage rate.

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FLSA Section 14(c) Advisor | Wage and Hour Division