EBSA’s Participant Assistance And Outreach Program
U.S. Department of Labor
Employee Benefits Security Administration
The Employee Benefits Security Administration (EBSA) maintains a participant assistance and outreach program to educate participants, beneficiaries and plan sponsors about their rights and obligations under employee benefit laws, and to assist individuals in obtaining retirement and health benefits that have been improperly denied. To improve the delivery of participant assistance and outreach, EBSA has established an Office of Outreach, Education and Assistance (OEA) and employs approximately 100 benefits advisors located throughout the country in the Agency’s 15 field offices. OEA formulates the Agency’s strategic plan for participant and compliance assistance, outreach and education; establishes policies and operating procedures for the field and national office programs; and, conducts quality assurance reviews. The office is also responsible for developing publications and other educational materials for participants and plan sponsors and for the content and design of EBSA’s Website.
- In FY 2013, the benefits advisors closed 236,551 participant inquiries/complaints and recovered over $281.2 million in benefits for participants that had been improperly denied through an informal negotiation process with the employer. The benefits advisors inform the employer about their responsibilities under the law and facilitate resolution of the complaint without formal investigation or litigation.
- Benefits advisors also responded to compliance related inquiries directly from employers, plan sponsors and practitioners. They handled 15,829 such inquiries.
- Benefit Advisors play a critical role in EBSA’s overall enforcement program. When they receive a complaint from a participant that indicates a fiduciary breach by the employer or a problem that impacts all or several participants in the plan, the Advisor makes a referral to the enforcement staff for possible investigation. These types of referrals from our Advisors have become our best source of cases. Referrals from benefits advisors in FY 2013 resulted in 775 enforcement cases being opened. Monetary results from referred cases closed totalled $50.2 million.
- Often when situations require investigation and litigation to resolve, participants are left in limbo for months or years before a final resolution of the case is settled. The Agency has implemented a policy to keep participants informed about the status of their complaint both before and after it has been referred for enforcement. This has helped to increase our customers’ satisfaction.
- EBSA maintains a toll free participant assistance line, 866-444-3272 and online consumer assistance Website for electronic inquiries, www.askebsa.dol.gov.
- The Agency’s Website, www.dol.gov/ebsa, hosted over 10.66 million web visitors in FY 2013 where they had access to numerous FAQs, publications and other useful consumer information as well as easy access to the new consumer assistance page and electronic intake form for inquiries and complaints.
- Benefits advisors also have access to a contracted translation service that can assist them in providing assistance to non-English speaking participants. The translation service provides translation in 150 different languages.
- Benefit advisors conduct both participant and compliance assistance outreach in their regions. Some examples of these outreach activities include:
- On-site assistance to dislocated workers facing job loss as a result of plant closures or layoffs - Benefits advisors participate in state sponsored Rapid Response sessions providing workers with critical need-to-know information about continuation health coverage under COBRA, special enrollment rights under HIPAA and retirement rollover provisions. In FY 2013 our benefits advisors participated in 849 Rapid Response sessions attended by over 22,000 workers. This direct on-site service provides timely information necessary for participants to make informed decisions about their benefits when faced with job loss.
- Briefings to district congressional offices, state insurance commissioners, and other federal, state and community organizations - The purpose of these train-the-trainer/advocate sessions is to educate these professionals about the laws that EBSA administers and the services offered by our staff. The benefits advisors provide them with copies of our brochures, Questions & Answers, posters, as well as our Website address and toll free number. In FY 2013 benefits advisors conducted briefings to 458 Congressional district offices. These briefings result in more referrals to our offices for benefit dispute resolution but they also reduce informational inquiries to our staff by enabling the staff in these offices to respond directly to their constituents’ questions and provide copies of our informative materials.
- Compliance Assistance workshops for employers, plan sponsors and practitioners - Benefits advisors conducted or participated in 319 compliance assistance outreach activities in FY 2013. Those include sponsoring fiduciary education seminars, cosponsoring HIPAA compliance assistance seminars with state insurance commissioners, cosponsoring workshops with the IRS, Small Business Development Centers and local Chambers of Commerce for small business owners to learn about retirement plan options to offer coverage for their employees, participation in workshops sponsored by associations such as the AICPA, WEB and the IFEBP, hosting Webcasts, and giving speeches to plan benefits administrators. By educating employers, plan sponsors and practitioners through these types of outreach seminars, fewer errors are made by the plan thus reducing the number of individuals who might need assistance in resolving complaints.
- EBSA now has numerous publications which provide useful information to participants and beneficiaries about their retirement and health benefits. Several of these pubs have been translated into Spanish. In 2013, 373,880 copies were distributed. Electronic copies can be found on EBSA's Publications page.
For more information about the Participant Assistance and Outreach Program, contact the Office of Outreach, Education and Assistance at (202) 693-8630. If you have a benefits question or need assistance resolving a complaint or claim for benefits, contact one of EBSA's benefits advisors, toll-free, at 866-444-3272, or electronically at www.askebsa.dol.gov.
This fact sheet has been developed by the U.S. Department of Labor, Employee Benefits Security Administration, Washington, DC 20210. It will be made available in alternate format upon request: Voice telephone: (202) 693-8664; TTY: (202) 501-3911. In addition, the information in this fact sheet constitutes a small entity compliance guide for purposes of the Small Business Regulatory Enforcement Fairness Act of 1996.