ILAB Web Chat on Open SGAs
Monday, November 5, 2012, 9:30 a.m. EST
How to Participate
- Enter your question directly into the live chat window found on the interactive page.
9:16 DOL Moderator: Our SGA chat with USDOL Staff will begin at 9:30 a.m. EST. You can submit questions at any time, but you will only see the questions in the chat window when they are answered. This is a text-only chat. There won't be any audio or video.
9:30 ILAB: Welcome to the web chat! Today's discussion will focus on ILAB’s open solicitations: SGA 12-10: Project to Strengthen Policy and Enforcement to Combat Child Labor among Vulnerable Populations in Ecuador and Panama; SGA 12-11: Project to Combat Child Labor among Vulnerable Populations in Ecuador and Panama by Providing Direct Education and Livelihoods Services; SGA 12-12: Project to Reduce Child Domestic Work by Promoting Decent Work for Domestic Workers; SGA 12-16: Project to Strengthen Protection of Internationally Recognized Labor Rights in Colombia; and SGA 12-17: Project to Strengthen Worker Organizations in Haiti and Peru. You can find additional information about these SGAs on the ILAB website, http://www.dol.gov/ILAB/grants/ and on Grants.gov, http:// www.grants.gov.
The staff in the room today will try to respond to as many of your questions as possible. Please note that we will only be able to answer questions submitted in English.
The transcript of this web chat will be available on the ILAB website after our session ends.
9:34 Comment From Lane: Good morning. Will a transcript of the chat be provided post-chat?
9:34 DOL Moderator: The full transcript of the chat will be available on this page as soon as the chat is completed this morning.
9:36 Comment From David: Our organization is preparing a response to the solicitation on combating child labor in the domestic work sector in S/SE Asia. We are located in the New York area. Our office was without power for most of last week due to Sandy, many of us did not havewer at home either, and assessment travel plans were also disrupted because of the storm. Given that many other organizations on the east coast that are preparing proposals were likely affected by Sandy as well, would DOL consider an extension of the November 15 deadline?
9:36 ILAB: Unfortunately, it will not be possible to extend the deadline for SGA 12-12.
9:42 Comment From PanadorCDW2012: SGA 12-10 and SGA 12-11: Can the Letters of Support from national institutions that are received in Spanish be translated by the Applicant or are certified translations required?
9:42 ILAB: A certified translation is not required for these documents.
9:52 Comment From maria: If an organization has only a proposal for the service call (Ecuador and Panama) , is DOL expecting that actions on strengthening public policy are anyways carried out?
9:52 ILAB: Hi Maria, as stated on page 13 of SGA 12-11 (http://www.dol.gov/ilab/grants/SGA12-11.pdf):
This project to combat child labor through quality education and improved livelihoods is being funded in conjunction with a parallel and complementary project detailed in SGA 12-11 to strengthen national capacity in policy and enforcement to combat child labor in Ecuador and Panama. The project(s) funded under this solicitation is/are intended to expand or test improved education and livelihood models. As part of a strategy to strengthen policy coordination, Applicants must:
(1) Identify and assess gaps in education and livelihood programs policies and protocols that could inform broader efforts to combat child labor among vulnerable groups.
(2) Propose strategies to secure linkages with government and social partners and draw on proven good practices to build a cost effective education and improved livelihood model(s) to significantly reduce child labor, which can be scaled up and widely applied to similar vulnerable populations throughout the countries.
Applicants are expect to strengthen policy coordination with relevant stakeholders. However, SGA 12-11 does not require policy-level interventions beyond such efforts to strengthen policy coordination.
9:52 Comment From PanadorCDW2012: SGA 12-12 – Past Performance Table – Annex C: As opposed to SGA 12-08, SGA 12-12 does not specifically mention that subgrantees and subcontractors can contribute to the Past Performance Table. “Applicants must list grants, cooperative agreements, and/or contracts with USDOL, other Federal agencies, and other donors that are relevant to this solicitation within the past five years beginning with the issuance date of the SGA. Information must be presented in the following table. Applicants must list no more than six references/projects”. For SGA 12-12, can the Past Performance Table include grants, cooperative agreements, and/or contracts with USDOL, other Federal agencies, and other donors that are relevant to this solicitation that were implemented by proposed subgrantees and/or subcontractors? If the answer is yes, do we still have the same limit of 6 projects?
9:53 ILAB: Applicants for SGA 12-12 can include subgrantees and/or subcontractors in the past performance table. Applicants are still limited to including a maximum of six projects on the past performance table. However, please note that the Application must include past performance references for the lead Applicant.
10:00 Comment From PanadorCDW2012: SGA 12-10 on policy and enforcement states on page 18 that "applicants MUST hire local coordinators who will live in areas of intervention and be responsible for implementing project activities at the local and provincial levels". Given the high number of regions and provinces identified in the SGA, the hiring of local coordinators in all of these areas would require a considerable amount of resources. SGA 12-11 on direct services has a different formulation (page 23) stating that the applicants "MUST identify any other professional program personnel deemed necessary to carry out the proposed strategy", hence leaving it to the applicants to decide the need in a way which the text in SGA 12-10 does not. We would therefore like to know whether this really is a MUST as outlined in SGA 12-10, especially since this project's focus is on policy and enforcement and will not engage in work with direct beneficiaries in the same way as SGA 12-11.
10:00 ILAB: Thanks Panador,
As page 18 of SGA12-10 states, “Applicants must hire Local Coordinators who will live in areas of intervention and be responsible for implementing project activities at the provincial and local levels.” This SGA12-10 does not require Local Coordinators in ALL areas of intervention; however, applicants should describe how their staffing will support the most effective implementation of the project.
As page 7 of the SGA12-10 states, “Applicants must respond fully to the Scope of Work (SOW) outlined below in order to be considered responsive.” Please see pages 14-15 of the SGA for information on eligibility requirements and non-responsiveness.
10:02 Comment From maria: There have been many difficulties in the needs assessment in Panama due to the social conflicts that took place in Colon. This seriously jeopardized the field work and it had to be postponed several days. What is the possibility that DOL reconsiders the dead line for the submission of proposals?
10:02 ILAB: DOL has published an extension for SGA 12-10 on Grants.gov. The deadline for SGA-10 has been extended to November 19, 2012. Unfortunately, it will not be possible to extend the deadline for SGA 12-11.
10:02 Comment From luis: The service solicitation requests to work around youth employment, but youth employment program typically includes teenagers and young people, usually up to 24 years (although in Ecuador, the law sets the range of youth "young" to age 29) , DOL intends that the proposals only tackle teenage employment? Or actually are you thinking about youth employment, implying young people over 18 years old?
10:02 ILAB: SGA 12-11 Section I.C “Project Targets” (page 8) specifies that to be direct beneficiaries of educational services, “Children must be under the age of 18 years, and either engaged in or at high-risk of becoming engages in labor in target areas. An overall assessment of each child and their households will determine the most appropriate type of educational and/or livelihood service(s) to be provided and may include services for at-risk children between the ages of 5 and 18 years, including siblings of child laborers.”
Youth over the age of 18 may be included as household beneficiaries if their household includes a child engaged in or at risk of child labor and the services are part of a strategy for addressing child labor in the household.
10:04 Comment From PanadorCDW2012: SGA 12-12: Footnote 17 is empty. Can you please provide the information?
10:04 ILAB: Footnote 17 should read “U.S. Government, Fact Sheet: U.S. Global Development Policy, September 22, 2010; available from http://www.whitehouse.gov/the-press-office/2010/09/22/fact-sheet-us-global-development-policy.
10:05 Comment From maria: DOL team: thanks for the opportunity to participate in this web chat. This is a question for The Ecuador and Panama solicitation: From our organizational perspective, public policy goes hand in hand with the provision of services. Even more, the provision of educational and livelihoods services must have a public policy approach, especially thinking in terms of replication, up scaling and sustainability. What mechanisms and strategies are foreseen to ensure proper coordination in the event that 2 different applicants are awarded and therefore, two different conceptual frameworks, priorities and approaches are put in place?
10:05 ILAB: As described in the executive summary of the SGA, the two projects are intended to complement each other. Post award, the grant officer’s representative will work with each grantee to promote coordination. However, Applicants for each respective SGA will be required to fully implement their proposed project if selected for award.
10:06 Comment From Guest: For SGA 12-11: On Page 24, Annex D: Project Management Organization Chart the SGA states that “the project management organization chart must provide a visual depiction of the project’s management structure and lines of authority among all key personnel, other professional personnel, and other project staff being proposed”. Is it USDOL’s preference to include the organization chart in a diagram that shows the structure of an organization and the relationships and relative ranks of its parts and positions? Or also include output responsibilities for each position in this chart?
10:07 ILAB: Thank you Guest,
Applicants must provide a clear description of the “project’s management structure and lines of authority among all key personnel, other professional personnel, and other project staff being proposed”. SGA 12-11 does not include a requirement for including output responsibilities in the organization chart.
10:07 Comment From Guest: For SGA 12-11: What is DOL/ILAB definition of output, and should the strategic areas applicants propose in the technical narrative be based on specific outputs aligned with the budget?
10:07 ILAB: Hi Guest, as stated on page 25-26 in the SGA (http://www.dol.gov/ilab/grants/SGA12-11.pdf), the budget categories need to be explicitly aligned with the major project strategies/outputs/outcomes and include all the budget requirements stated in the SGA. Please see the sample of the outputs-based budget at http://www.dol.gov/ilab/grants/Outputs-Based-Budget.pdf.
10:10 Comment From maria: DOL expects to see that for every child that receives an educational service, his/her family also receives a livelihood intervention? To what extent, does DOL expect to see this “matching” to happen?
10:11 ILAB: Applicants are expected to propose education and livelihood strategies that will be effective in addressing child labor in target communities. Applicants may do this through the education services for children or livelihood services for households. Applicants are not required to provide both education and livelihood services in all cases. Please note that livelihood services must target households that include a child at risk or engaged in child labor as a strategy for reducing child labor.
10:11 Comment From CSP: Concerning SGA 12-11, according to the Child Labor Survey of 2010 in Panama the number of children working “60,000” is based on a sample conducted in the survey. This survey also gives the number of children working per province which is considerably low in regards to the 2010 Census of number of children not attending school or number of children performing other activities. Which reference should be used by the applicant when proposing the communities to implement activities?
10:11 ILAB: As stated on page 8 of SGA12-11, “Applicants must target beneficiaries in the following geographical areas that have been identified taking into consideration USDOL consultations with the Government of Panamá: Darién, Colón, Bocas del Toro, and the indigenous areas.”
10:20 Comment From luis: In the call for proposals (services) it is stated that the proposals should address the nexus between child labor and disabilities. However this relation has not yet being studied; so the pilot program should be built upon the hypothesis that this relationship in fact exists. If the correlation is not significant, what are DOL´s expectations in terms of the initial design? Can it be modified later on accordingly with the production of information?
10:20 ILAB: Applicants should propose strategies for addressing the nexus between child labor and disabilities using the best information currently available. Should information become available at a later date regarding this relationship, Applicants would be able to work with the grant officer’s representative at that time to make adjustments as necessary.
10:22 Comment From Guest: For SGA 12-11, Are applicants allowed to use DOL funds to pay for lunches for participants?
10:22 ILAB: As the section Direct Cash Transfers to Communities, Parents of Children on page 27 of SGA 12-11 states, “Purchase of incidental items is allowable if necessary for direct beneficiaries’ participation in project activities and as a means of promoting sustainable reduction of child labor among the target group.” Please keep in mind that incidental items must be approved by USDOL. “If approved by USDOL, the Grantee or its subgrantees or subcontractor(s) must purchase or directly pay for these items in the form of vouchers or payment to the service provider, as opposed to handing cash directly to project beneficiaries or other individuals.”
10:22 Comment From CSP: Regarding SGA 12-11, when stating that the Applicant should work in ‘indigenous areas’, is USDOL expecting the applicant to propose additional geographic locations other than the proposed (Darien, Colon and Bocas del Toro) or indigenous areas in the proposed geographic locations?
10:22 ILAB: The applicant should work in the provinces specified in SGA 12-11 and/or other indigenous areas in Panama, as noted in the SGA.
10:22 Comment From Lane: Is ILAB in a position to comment on any of the Notices of Intent (NOIs) to Solicit Cooperative Agreement Applications for FY 2012 Funding?
10:22 Comment From Lane: Our organization is interested in SGA-CHILD-DOMESTIC-WORK-SOUTHEAST-ASIA-3 (Notice of Intent) that I believe is slated to be released in CY'2012. 1) Is the solicitation still on-track to be released in CY'2012? 2) Can ILAB clarify the NOI's mentioning of "domestic work" -- specifically whether it is referring to servant-work done in homes or in-country-work in shops, factories, fields, etc?
10:23 ILAB: Hi Lane, The SGA related to child domestic work is available at http://www.dol.gov/ilab/grants/SGA12-12.pdf.
The SGA includes the following definitions:
• “Domestic work” is defined in ILO Convention 189 as work performed in or for a household or households.
• “Domestic worker” is defined for the purposes of this SGA in accordance with ILO Convention 189. It refers to any person engaged in domestic work as part of an employment relationship. The term does not include work that is performed in a household only occasionally or sporadically and not as part of a person’s regular employment.
10:28 Comment From maria: The units of intervention in the services solicitation (Ecuador & Panama) are the families that have working children or are the working children themselves, or can it be both, depending on the nature of the service?
10:28 ILAB: Hi Maria,
SGA 12-11 indicates targeting both children and families. As stated on page 7 of SGA 12-11, “Applicants must target children, particularly from Afro-descendant, indigenous and migrant populations who are susceptible to high rates of hazardous child labor and their households in the targeted sectors and geographical areas identified as priorities by the Governments of Ecuador and Panama.” In addition, on page 10, “Applicants must propose strategies to promote improved livelihoods for households of target children with minimal delay (if possible within the first year of the project) in order to help households offset income currently earned by children.” Also page 7 of SGA 12-11 states, “In addition, the proposed pilot intervention in Ecuador focusing on child labor and disabilities must target families who are more vulnerable to child labor as a result of (1) a disability in the household, (2) children with disabilities and are being used in child labor, and (3)children who have acquired disabilities as a result of child labor.” As page 7 of the SGA12-10 states, “Applicants must respond fully to the Scope of Work (SOW) outlined below in order to be considered responsive.”
Please note, applicants are expected to propose education and livelihood strategies that will be effective in addressing child labor in target communities. Applicants may do this through the education services for children or livelihood services for households. Applicants are not required to provide both education and livelihood services in all cases. However, please note that livelihood services must target households that include a child at risk or engaged in child labor as a strategy for reducing child labor.
10:30 Comment From Guest: For SGA 12-11: The SGA states that we must “allocate a total minimum of $300,000 for conducting a baseline survey and follow up survey in each country, needs assessment on school conditions, outcome based research, and research dissemination strategy, as well as other proposed studies, assessments, and research activities”. Does the total minimum of $300,000 allocated to the baseline survey and follow up survey, cover both countries?
10:30 ILAB: Hi Guest, yes the $300,000 minimum allocation must cover both countries. However, applications may allocate more funds for these activities if they deem it necessary.
10:31 ILAB: Thank you all for participating in today's web chat. An archive of this chat as well as USDOL responses to any technical questions received from the public will be available on our website and on Grants.gov.
We appreciate your interest in applying for USDOL funding to combat child labor, strengthen worker organizations, and protect labor rights. Any additional questions on the SGAs discussed today should be submitted to Brenda White and James Kinslow in USDOL's Office of Procurement Services at email@example.com and firstname.lastname@example.org. Please monitor our website and Grants.gov for information about current and future solicitations.
Thank you again for participating.
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