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Secretary of Labor Thomas E. Perez
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Solicitations for Cooperative Agreements Applications

Date: Thursday, August 28, 10 a.m. EDT

How to Participate

  • Enter your question directly into the live chat window found on the interactive page.

9:54 Moderator: The chat will begin soon. You can start submitting your questions now.

9:57 Moderator: Our SCA chat with USDOL Staff will begin at 10:00 a.m. EST. You can submit questions at any time, but you will only see the questions in the chat window when they are answered. This is a text-only chat. There won't be any audio or video. Please submit short questions, one at a time. Write the solicitation you are asking about on your question.

10:00 ILAB: Welcome to the ILAB SCA web chat! Thank you for taking the time to participate in today's discussion regarding our fiscal year 2013 Solicitations for Cooperative Agreements Applications. As you know, ILAB has issued four SCAs: 1) Project to Reduce Child Labor in Burma (SCA-13-15), 2) Improved Compliance with Labor Laws in the Democratic Republic of Georgia (SCA 13-14), 3) Morocco: Increasing Gender Equality in Work (SCA 13-16). 4) Combating Exploitative Child Labor in Morocco (SCA 13-10). We look forward to answering your questions on any of the five solicitations. We have a great USDOL team in the room today, and we will try to get to as many of your questions as possible. Please note that we will only be able to respond to questions submitted in English. Please specify the SCA number in your question.

Also remember that you can find additional information about our FY 2013 SCAs and Notices of Intent for future solicitations on the ILAB website at http://www.dol.gov/ILAB/grants/ and on Grants.gov at http:// www.grants.gov

The transcript of this web chat will be available on the ILAB website after our session ends.

10:13 Comment From Guest: for SCA 13-15, is an MOU with a Myanmar Ministry required for the prime contractor in order to respond to this RFA?

10:13 ILAB: An MOU with the host government is not required. However please note on page 11 of the SCA it states “USDOL has informed host government officials of the proposed award. Applicants must indicate how their proposed strategies are supportive of the GOB’s efforts to address child labor and are relevant to the country’s needs…Applicants should seek opportunities to coordinate and/or collaborate, as appropriate, with relevant government agencies/ministries at the national, regional,
and local level.”
Please also note on page 19 under the country presence and host government support section, it states, “Applicants should also discuss their ability to work directly with relevant government agencies and NGOs, including unions, local organizations and community based organizations, and their past experience working with these stakeholders. Applicants must submit supporting documentation, which demonstrates country presence and may also include outreach to the host government (including the Ministry of Labor and any ministries from which the host government requires approval to implement technical cooperation efforts related to this solicitation) and/or relevant NGOs.”

“Any documents that demonstrate country presence and corroborate host government support
may be included as an Annex to the Technical Proposal. This Annex will not count towards
the page limit. Documentation may include official registration of the Applicant’s
organization in the host country(s), current MOU between the Applicant and the host
government, and letters of support for the proposed project from the national and/or local
governments.”

10:16 Comment From Sarah: SCA 13-15. Is it a USDOL requirement to use the country name Burma or can the name Myanmar be used?

10:16 ILAB: SCA 13-15 refers to the country as Burma. However, Applicants may refer to the country as Myanmar as appropriate.

10:20 Comment From Guest: for SCA 13-15, is an MOU application with a Myanmar ministry that is currently pending sufficient to respond to this RFA?

10:20 ILAB: An MOU with the host government is not required. However please note on page 11 of the SCA it states “USDOL has informed host government officials of the proposed award. Applicants must indicate how their proposed strategies are supportive of the GOB’s efforts to address child labor and are relevant to the country’s needs…Applicants should seek opportunities to coordinate and/or collaborate, as appropriate, with relevant government agencies/ministries at the national, regional, and local level.”

Please also note on page 19 under the country presence and host government support section, it states, “Applicants should also discuss their ability to work directly with relevant government agencies and NGOs, including unions, local organizations and community based organizations, and their past experience working with these stakeholders. Applicants must submit supporting documentation, which demonstrates country presence and may also include outreach to the host government (including the Ministry of Labor and any ministries from which the host government requires approval to implement technical cooperation efforts related to this solicitation) and/or relevant NGOs.”

“Any documents that demonstrate country presence and corroborate host government support may be included as an Annex to the Technical Proposal. This Annex will not count towards the page limit. Documentation may include official registration of the Applicant’s organization in the host country(s), current MOU between the Applicant and the host government, and letters of support for the proposed project from the national and/or local governments.”

10:21 Comment From Magali: SCA 13-16 & SCA 13-10, what are the outputs you are after?

10:21 ILAB: The SCAs do not describe the specific outputs. The outputs should be determined by the applicant in their proposal. However, page 5 of SCA 13-10 and page 6 of SCA 13-16 describe the objectives and expected outcomes of the projects.

10:25 Comment From Sarah: SCA 13-15. Pg. 18, point 7, Workplan of SCA: Please clarify if the applicant is supposed to produce a "Logic Model" in addition to the clear requirement to produce a “results framework”? This is the only instance in the SCA that the term "Logic Model" has been mentioned. Or are these one and the same?

10:25 ILAB: A logic model is not required, and USDOL will post a correction to the SCA. However, please note that the SCA states on page 18 that applicants must submit the Results Framework. The work plan should correspond to activities included in the Results Framework.

10:28 Comment From Erin Radford: Our question is for SCA 13-16: Increasing Gender Equality in Work in Morocco. In the RFA, it states that there should be a project director that is full time on this project. But if the length of the program is 4.5 years, it seems difficult to accomodate a staff person entirely on this grant (as opposed to working on other grants we might have for Morocco) with the available amount of funding. Is it required for the person to be 100% on this grant for all years? If so, is it possible to reduce the lenth of the program to as little as 2 years?

10:28 ILAB: The SCA specifies that a project director must work full time, 100% on this grant for the length of the grant. This can be found on page 10 on the SCA.

“Required Staffing
Key personnel positions are deemed essential to the successful operation of the project and completion of all proposed activities and deliverables. USDOL shall retain the authority to approve all key personnel changes throughout the life of the cooperative agreement. Key personnel must allocate 100 percent of their time to the project and live in the country where the project is being implemented. Grantees must ensure that all proposed key personnel will be available to staff the project should the Applicant be selected for award (See Section IV.B.1.d.4) for additional details). Proposed key personnel candidates must sign letters indicating their commitment to serve on the project for a stated term of the service and their availability to commence work within 45 days of cooperative agreement award. USDOL encourages Applicants to hire national/local staff for key personnel positions. Key personnel positions must not be combined.”

You may propose a shorter time frame for the length of the project. Your proposal is based on your outputs budget. Therefore, you may determine an appropriate time frame based on your budget.

10:30 Comment From Magali: SCA13-16 - Is it OK that a private for-profit organisation works on the grant?

10:30 ILAB: This can be found on page 11 of SCA 13-16.

“Eligible Applicants
Any commercial, international, educational, or non-profit organization(s), including any faith-based, community-based, or public international organization(s) (PIO), capable of fulfilling the objectives identified in the Funding Opportunity Description is eligible to apply.”

10:35 Comment From Carol Withers: SCA 13-16: I'm not sure if I'm reading the solicitation correctly. In the executive summary it indicates "Eligible Applicants may include any commercial, international, non-U.S.-based, educational, or non-profit organization(s),..." Must the organization be non-US based or is that simply one category of eligibility? Is a US-based university eligible if they have sufficient presence and partnerships in the host country?

10:35 ILAB: This can be found on page 11 of SCA 13-16.

“Eligible Applicants
Any commercial, international, educational, or non-profit organization(s), including any faith-based, community-based, or public international organization(s) (PIO), capable of fulfilling the objectives identified in the Funding Opportunity Description is eligible to apply.”

Eligible applicants can either be U.S. or foreign based.

10:36 Comment From Magali: SCA 13-10 - Would you expect a formal agreement with the Moroccan authorities and the labor inspectorate or lobbying would be enough?

10:36 ILAB: The SCA does not require a formal agreement; however, page 11 of the SCA states the following:

“USDOL has informed host government officials of the proposed award. Applicants must consult with the Government of Morocco to ensure that their proposed strategies are relevant to the country’s needs and supportive of the Government’s efforts. Applicants should discuss proposed interventions, strategies, and activities with host government officials and work cooperatively with government stakeholders at the national and/or local level, including relevant ministries or government bodies, during the preparation of their applications and in developing project interventions. Efforts should be made to avoid duplication, enhance collaboration, and develop synergies with government efforts. Applicants should seek opportunities to coordinate and/or collaborate, as appropriate, with relevant government agencies/ministries at the national, regional, and local level, including the following:
• MEPT;
• MNE;
• MYS;
• MSDFS;
• MOI;
• MAF; and
• Local government office`s and agencies in target regions and communities.”

10:40 Comment From Magali: SCA 13-16 and SCA 13-10 - can non-American based organisations apply? Can an american-based organisation partner with a non-American organization to apply to the grant?

10:40 ILAB: Eligible applicants can either be U.S. or foreign based. Yes, you can also partner with a non-American organization.

10:42 Comment From Edward Winter: For the Myanmar solicitation: The solicitation states that DOL has consulted with the Ministry of Labor. Historically in Myanmar, organizations must have a formal MOU with any ministry they wish to work closely with. Typically it takes several years for a formal MOU to be established with a ministry. Please clarify whether the Myanmar Ministry of Labor has indicated whether or not it will work with organizations that do not currently have a formal MOU with it, for the purposes of the proposed project. For Myanmar: If the Ministry of Labor has made no indication whether or not it will work with organizations that do not have a formal MOU with it, what is the guidance of DOL on how to collaborate with the Ministry? Our current understanding is that only the ILO holds a formal MOU with Ministry of Labor. Will USDOL support the successful proposal applicant in seeking an MOU with the Ministry of Labor, if the applicant does not already have one? For the Myanmar solicitation: given the focus on national level policy and legislation, is DOL primarily seeking policy actors rather than service implementers? For the Myanmar solicitation. The solicitation refers to the nation as "Burma." However, for both legal and political reasons, the name "Myanmar" is typically used in-country--use of "Burma" can be controversial. Please clarify DOL's preferred terminology for the purposes of this proposal and project.

10:42 ILAB: An MOU with the host government is not required. However please note on page 11 of the SCA it states “USDOL has informed host government officials of the proposed award. Applicants must indicate how their proposed strategies are supportive of the GOB’s efforts to address child labor and are relevant to the country’s needs…Applicants should seek opportunities to coordinate and/or collaborate, as appropriate, with relevant government agencies/ministries at the national, regional, and local level.”

Please also note on page 19 under the country presence and host government support section, it states, “Applicants should also discuss their ability to work directly with relevant government agencies and NGOs, including unions, local organizations and community based organizations, and their past experience working with these stakeholders. Applicants must submit supporting documentation, which demonstrates country presence and may also include outreach to the host government (including the Ministry of Labor and any ministries from which the host government requires approval to implement technical cooperation efforts related to this solicitation) and/or relevant NGOs.”

“Any documents that demonstrate country presence and corroborate host government support may be included as an Annex to the Technical Proposal. This Annex will not count towards the page limit. Documentation may include official registration of the Applicant’s organization in the host country(s), current MOU between the Applicant and the host government, and letters of support for the proposed project from the national and/or local governments.”

With response to your question on whether to use “Myanmar” or “Burma”, applicants may refer to the country as “Myanmar” as appropriate.

Finally, regarding your question about policy versus service implementers, please note that page 5 of the SCA outlines the objectives and expected outcomes of this project, which include both policy and direct service outcomes. The applicant will be expected to present a strategy that effectively implements both.

10:42 Comment From Guest: Morocco: Increasing Gender Equality in Work (SCA 13-16) - can you please confirm that the length of the grant is UP TO 4.5 years, but Applicants can propose a shorter duration for the project? Follow up question: Does USDOL have any preference regarding the length of the project? For example, fundamentally would a 1-year project be viewed less favorably than a 4-year project only because it is quite a bit shorter?

10:42 ILAB: You may propose a shorter time frame for the length of the project. Your proposal is based on your outputs budget. Therefore, you may determine an appropriate time frame based on your budget.

10:44 Comment From Guest: The Results Framework Template and the sample example in the MPG do not show outputs. Can Applicants revise the template to reflect outputs?

10:44 ILAB: Yes you may

10:47 Comment From Sarah: SCA 13-15. Please confirm our understanding that should applicants propose to sub-contract to a non US based non-profit (NGO), that the Audit requirement is not required (ref. page 16, point 7 and page 20, (5), bullet 2). We ask because Page 20, (5), bullet 3 has confused us – it is not explicit here that the requirement does not apply to non-US based non-profits that would be proposed as a sub-contractor.

10:47 ILAB: Thank you for your question. A summary of audit findings and opinion letters for subgrantees/subcontractors that are non-US based organizations are required. As stated on page 20 of the SCA:

“For all proposed subgrantees and/or subcontractors that are for-profit or non-U.S.-based organizations, Applicants must submit for these organizations English versions of the summary of their audit findings and opinion letters for their most current independent financial audit.”

10:49 Comment From Magali: SCA 13-10 and SCA 13-16 - how many grantees will there be for each grant?

10:49 ILAB: Per the executive summaries of SCA 13-10 and 13-16, “one or more cooperative agreements” will be awarded.

10:50 Comment From Sarah: SCA 13-15: Please confirm that the workplan is part of the Technical Proposal (therefore counting towards the page limit.

10:50 ILAB: Applicant may submit the work plan as an annex, therefore not counting towards the page limit. USDOL will post an amendment to the SCA, making this correction.

10:53 Comment From Guest: Is an MOU with a government Ministry essential to apply for this RFA? Would a pending MOU application suffice?

10:54 ILAB: Please clarify to which SCA this question refers.

10:54 Comment From Magali: Is the Cooperative Agreement subject to matched funding? i.e. My organisation has to fund the project with the same amount of money?

10:54 ILAB: Please clarify to which SCA this question refers.

10:57 Comment From Julie: SCA 13 - 10 Child Labor Morocco. Can individual proposal target only a subset of the populations and objectives listed (e.g. strengthening labor inspectors capacity to monitor and enforce labor laws) or is it required to propose a global strategy addressing ALL objectives and target populations of the project?

10:57 ILAB: Per page 5 of SCA 13-10: “Applicants must respond fully to the project objectives and required interventions outlined below in order to be considered responsive.”

10:58 Comment From Guest: Morocco: Increasing Gender Equality in Work (SCA 13-16)– Can you please confirm if the past performance table mentioned on page 18 under d) Organizational Capacity, 1) International and U.S. Government Grant and/or Contract Experience and in the Appendix does not count toward the 50 page limit and should be included as an attachment?

10:58 ILAB: The past performance table does count towards the 50 page limit of the proposal.

11:01 Comment From Guest: Morocco: Increasing Gender Equality in Work (SCA 13-16) – Can you please confirm if the M&E section (including the impact evaluation) from page 16-17 under section 5) Monitoring and Evaluation (M&E) of the RFA and the impact evaluation further mentioned on page 29 under 4. Bonus Points (up to 8 points)does not count toward the 50 page limit and should be included as an attachment?

11:01 ILAB: The M&E section from page 16 and 17 DOES count towards the 50 page limit. However, information for bonus points for impact evaluation DOES NOT count towards the 50 page limit.

11:02 ILAB: Thank you all for participating in today's FY 2013 SCA web chat. We had some great questions. An archive of this chat as well as USDOL responses to any technical questions received from the public will be available on our website.

We appreciate your interest in applying for USDOL funding. Please monitor our website and Grants.gov for any information about ILAB’s FY 2013 SCAs, http://www.dol.gov/ILAB/grants/ and http://www.grants.gov and for Notices of Intent concerning future solicitations. Any additional questions about these solicitations should be submitted to USDOL's Office of Procurement Services at ops.grantoffice@dol.gov.

Thank you again for participating.

11:02 :

 

 

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