(a) Each INA grantee must establish its own internal policies and
procedures to ensure accountability to the INA grantee's governing
body, as the representative of the Native American community(ies)
served by the INA program. At a minimum, these policies and procedures
must provide a system for governing body review and oversight of
program plans and measures and standards for program performance.
(b) Accountability to the Department is accomplished in part
through on-site program reviews (monitoring), which strengthen the INA
grantee's capability to deliver effective services and protect the
integrity of Federal funds.
(c) In addition to audit information, as described at Sec. 668.850,
and program reviews, accountability to the Department is documented and
fulfilled by the submission of reports. These report requirements are
as follows:
(1) Each INA grantee must submit an annual report on program
participants and activities. This report must be received no later than
90 days after the end of the Program Year, and may be combined with the
report on program expenditures. The reporting format is developed by
DINAP, in consultation with the Native American Advisory Council, and
published in the Federal Register.
(2) Each INA grantee must submit an annual report on program
expenditures. This report must be received no later than 90 days after
the end of the Program Year, and may be combined with the report on
program participants and activities. For the purposes of report
submission, a postmark or date indicating receipt by a private express
delivery service is acceptable proof of timely submission.
(3) INA grantees are encouraged, but not required, to submit a
descriptive narrative with their annual reports describing the barriers
to successful plan implementation they have encountered. This narrative
should also discuss program successes and other notable occurrences
that effected the INA grantee's overall performance that year.
(4) Each INA grantee may be required to submit interim reports on
program participants and activities and/or program expenditures during
the Program Year. Interim reports must be received no later than 45
days after the end of the reporting period.
