EXECUTIVE SUMMARY REPORT
INTRODUCTION TO THE PIA
Purpose
To provide management information to the agency regarding inspections
and consultations. Whistleblower data, 11(c) data, is referenced in a separate
PIA.
Scope
The legacy Integrated Management Information System (IMIS); the major
components consist of Inspections, consultations and 11(c) investigations. The
Host database is located in Voorhees, NJ, and the 200+ field sites are located
throughout the US , Virgin Islands, Puerto Rico and Guam. The users consist of
federal staff, and State and Consultation program staff located in the
aforementioned field sites.
Results
The system is primarily composed of records related to establishments
where an inspection or consultation has been conducted. The related records are
retrieved by industry, by establishment, or by standard cited. In some cases,
where there is an accident, a text abstract may contain the name of an
individual. Records on the system are releasable, but specific names of injured
are not; however, names of fatalities are released. The names of fatalities are
shared internally with compliance officers and managers, and externally to
public requestors.
The Program Activity File contains time sheets/logs documenting
compliance safety and health officers' activities covering inspections,
monitoring and other compliance-related data. A PARN is in place for these data
files. IT is DOL/OSHA-6, published in the Federal Register/Vol.67, No.
67/Monday, April 8, 2002.
IMIS data that is releasable has been coordinated with and approved by
the Solicitor. Releasable data can be acquired through FOIA requests for data
from the agency. In addition, some data, that does not contain privacy data, is
accessible on the Web by any user.
Summary
This system only qualifies for Privacy Impact consideration because of
one data item, the name of an injured or deceased worker. Yet, we will meet the
requirements of the Privacy Information Impact as required.
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