General Policy: It is the firm policy of Oxford Industries, Inc. and
its subsidiaries to do business only with contractors who adhere to the laws of
their host countries. It is the responsibility of the Oxford contract manager
or employee who hires the contractor (1) to insure that each contractor
understands and agrees to abide by Oxford's policy in this regard, (2) to take
reasonable steps to ascertain that the contractor is in fact in compliance with
Oxford's policy, and (3) to document the steps taken to comply with this
policy.
Contractors: This policy covers all manufacturing contractors,
including, but not limited to, cutting, sewing, printing, embroidery,
finishing, dyeing and laundry con tractors. Also covered are manufacturers who
sell packages, i.e. completed garments whose price includes fabric and trim.
Domestic and Foreign Policies: Oxford has two versions of its
Sourcing Policy, one for the United States and another for the rest of the
world. The two versions are attached. The Sourcing Policy (United States)
specifically requires adherence to the Fair Labor Standards Act, and federal,
state and local child labor and fair employment laws. It also prohibits a
contractor from hiring a worker who cannot legally work in the United States.
The Sourcing Policy (Worldwide) prohibits the use of prison labor and addresses
the issues of contractor-provided housing and transshipping.
Implementation: It is the responsibility of the contract manager or
Oxford em ployee who hires the contractor to:
- Explain Oxford's Sourcing Policy to the contractor's officers and/or manag
ers.
- Give a copy of the Sourcing Policy to the contractor.
- Obtain a copy of the Contractor's Acknowledgement and Agreement (copy
attached) that has been signed by an officer of the contractor and maintain
this document in a safe and readily accessible place. The relevant version of
the Sourcing Policy should be attached.
- Periodically remind the contractor of its commitment to adhere to the Sourc
ing Policy.
- Take reasonable steps to ascertain the contractor's compliance with the
Sourc ing Policy. Depending on the location of facility these steps may include
reviewing the age documentation of workers who appear to be underage,
inspecting contractor-provided housing, speaking directly with workers about
wage payments and other working conditions and randomly checking per sonnel
files.
- Report all violations and suspicions of violations to the appropriate
Oxford manager.
Questions: Any questions about the Sourcing Policy and its
implementation should be directed to Oxford's Legal Department.
OXFORD INDUSTRIES, INC. SOURCING POLICY (WORLDWIDE)
Oxford Industries, Inc. expects each of its manufacturing contractors to
treat its em ployees in a fair and equitable manner. To that end Oxford will
only employ those contractors who abide by the following standards:
Children and Prisoners: No contractor shall use prison labor or
the labor of children below the minimum working age in the host country.
Wages and Benefits: Each contractor must pay its employees at
least the minimum required wages and benefits mandated by the laws of the host
country. Wages and benefits must be calculated and paid according to the laws
of the host country.
Health and Safety: Each contractor must provide a safe and
healthy work place to its workers.
Employee Living Conditions: If a contractor provides housing or
suste nance to its employees, these shall be at least to the normal standards of
the host country.
Subcontracting: No contractor may subcontract work without the
express written permission of Oxford and then such subcontracting shall only be
permitted to companies that abide by this Sourcing Policy.
Transshipping: All work shall be performed in the country of
origin which has been identified by the contractor.
Violation of this Sourcing Policy may lead to the immediate cancellation of
produc tion contracts with the contractor.
ACKNOWLEDGEMENT AND AGREEMENT
____________("Contractor"), with a facility address
of_________________, hereby acknowledges that it has received and understands
the Oxford Industries, Inc. Sourc ing Policy, a copy of which is attached to
this Acknowledgement and Agreement, and in consideration of being hired to
manufacture certain products for Oxford Industries, Inc., Contractor agrees to
comply in all respects with the requirements of the Oxford Industries, Inc.
Sourcing Policy.
(Name of Contractor) (Signature) (Print Name) (Title) (Date)
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